Data Privacy Statement

How is your information used?

MMG uses the data collected to provide, maintain, protect and improve the overall quality of its services. Data collection is also meant to protect MMG and its users.

MMG does not collect more data than is necessary to fulfill such purposes.In addition to creating contact profiles, MMG uses your data for the following purposes and for which you give your consent:

a) Registrations: Contact profiles are processed to enable you to register for events organized by MMG or Client’s meetings and respond to your queries. When registration is made, MMG creates a contact ID that contains all of the personal data along with the registration information that is needed to fulfill your request and to fulfill regulatory requirements.

b) Bookings: The contact profiles are stored in a database as a reference to be consulted each time a booking is to be made. When a booking is made, MMG creates a contactID that contains all of the personal data along with the booking information that is needed to fulfill your request and to fulfill regulatory requirements for certain destinations. To make bookings, MMG might need to transfer personal data to various third-party travel suppliers (such as airlines, hotels, car rental companies, online booking tool companies, safety and security tracking providers and computer booking systems) within your home country or in another country where you may be traveling and often also to government bodies for certain destinations.

c) Consolidation of data: At the request of a Client, MMG or a third party may prepare information reports that summarize and analyze the expenditures per event, per travel supplier, etc. Such reports which may include certain personal data from your Profile are then submitted to the requesting Client.

d) New products and services: With the goal of improving services and based on the data given to MMG, MMG may send you additional information related to your current or future event(s) and/or trip(s). An example might be a list of restaurants near a specific hotel in the destination city or parking facilities at the departure airport.

e) Promotion and marketing: MMG may use your data to send you marketing communications that we believe may be of interest to you, including information about our services, updates, etc. MMG may use your data for promotion and marketing purposes for MMG’s current or prospective Clients. MMG may use the data to analyze trends in order to propose other services to its Clients, such as new events or other services.

f) Technical data: MMG, or third parties instructed by MMG, evaluate this data purely for statistical purposes and only in an anonymized form, in order to optimize MMG’s website and increase user-friendliness, efficiency and safety. MMG may in particular use technical data to measure the success ofmarketing campaigns, compile statistics about website usage and response rates, and use aggregated personal data.

g) Other purposes: MMG may use your data as MMG believes to be necessary or appropriate: (i) under applicable law, including laws outside your country of residence; (ii) to comply with legal process; (iii) to respond to requests from public and government authorities including public and government authorities outside your country of residence; (iv) to enforce MMG’s terms and conditions; (v) to protect MMG’s operations; (vi) to protect MMG’s rights, privacy, safety or property, youor others; and (vii) to allow MMG to pursue available remedies or limit the damages that MMG may sustain,

As per the UAE law, we are required to hold certain types of information to fulfil our statutory obligations (for example compliance with the requirements of Dubai Government). We will hold your personal information on our systems for as long as is necessary for the relevant activity, such as events that we organize.

Transfer and communication of data

You hereby agree and give your consent to MMG to transfer and communicate your data as follows:

a) Transfer to third-parties: MMG works with certain third parties to obtain support services in connection with travels, meetings and events services and/or other MMG services to its Clients, such as emergency online booking services, hotel booking services, ground transportation requirements or airline ticket issuance, and, in some cases, personal data will be shared with these third parties as may be required by the law. MMG may also transfer your data to a third-party in the event of any reorganization, merger, sale, joint venture, assignment, transfer or other disposition of all or any portion of MMG business, assets or stock (including in connection with any bankruptcy or similar proceedings). Prior to a transfer, third-parties (except for travel suppliers and authorized transfers such as within the EU) are required to sign a data transfer agreement with MMG that requires them to follow the applicable data protection laws.

b) Regulatory transfers: MMG isrequired by law to transfer data to governments and regulatory and/or supervisory authorities.

Electronic transfer of data

If you visit MMG’s website your data will be transported via an open publicly accessible network. This involves notably the risk that your data may be intercepted and read by third parties, allowing such third parties to infer an already existing or future business relationship between you and MMG.

Furthermore, you are notified that information you transmit or allow to be transmitted to you by MMG via an electronic medium, in particular via e-mail, SMS, etc. are usually unencrypted and therefore neither confidential nor secure. Even in the event of an encrypted transmission, sender and recipient remain unencrypted in each case. Third parties may therefore be able to infer an existing or future business relationship between you and MMG.

If you provide MMG with personal information, your personal data is collected in a country whose data protection laws is different from, and currently non-existent, than those in your country of residence. You are hereby notified that your personal data might be accessed by governmental authorities in United Arab Emirates.

How long do we retain personal information?

The periods for which we retain personal information depends on the purpose for which the information wasobtained but, in general terms, we will retain personal data for so long as required by law, or as may be required for record keeping and legal claims purposes.

Where do we store personal information?

The contact profiles that MMG maintains are stored in a cloud-based central database at a third-party provider’s location.

Cookies

Our website makes use of cookie files to distinguish you from other users of our site, to provide you with a bespoke user experience tailored to your individual preferences. A cookie file (a small file of letters and numbers) will be placed on your computer or other access device each time you visit our site.

We also use analytical cookie files. These allow us to recognize and count the number of visitors to our site and to see how visitors move around our site when they are using it. This helps us to improve the way our site works, for example, by ensuring that users are finding what they are looking for easily.

If you’d like to delete cookies or instruct your web browser to delete or refuse cookies, please visit the help pages of your web browser:

For Internet Explorer: https://support.microsoft.com/en-us/help/17442/windows-internet-explorer-delete-manage-cookies

For Safari: https://support.apple.com/en-us/HT201265

For Chrome: https://support.google.com/chrome/answer/95647?co=GENIE.Platform%3DDesktop&hl=en

For Firefox: https://support.mozilla.org/en-US/kb/delete-cookies-remove-info-websites-stored

For Opera: http://help.opera.com/Windows/10.20/en/cookies.html

Please note, however, that if you delete cookies or refuse to accept them, some features of the website may not work properly, you may not be able to store your preferences, and some of our pages might not display properly.one of our pages might not display properly.

Your rights where we are processing your information

There is currently no general federal data protection law in the United Arab Emirates (UAE) comparable to those applicable in Europe.

However,the following is a quick summary of yourexecutable requests:

• Access to your information –you have the right to request a copy of the personal information about you that we hold. If you would like a copy of some or all of your personal information, please email or write to us at the address shownbelow.
• Correcting your information -we want to make sure that your personal information is accurate, complete, and up to date, and so you may ask us to correct any personal information about you that you believe does not meet these standards.
• Deletion of your information(Under certain conditions)–you have the right to ask us to anonymyzpersonal information about you where:
• You consider that we no longer require the information for the purposes for which it was obtained
• We are using that information with your consent and you have withdrawn your consent, see ‘withdrawing consent to using your information’ below.
• Withdrawing consent using your information -where we use your personal information with your consent, you may withdraw that consent at any time, and we will stop using your personal information for the purpose(s) for which consent was given.

Please contact our Data Protection Officer provided in the “contact information” belowif you wish to exercise any of these.

Security and organizational measures

To ensure the safety of your data on MMG systems, MMG has implemented appropriate technical, administrative, physical and organizational measures to protect your personal data from loss, destruction, unauthorized access, accidental or unlawful disclosure and manipulation. These measures are subject to continuous development in accordance with technological progress and are periodically reviewed to comply with all applicable privacy laws. However, we cannot and do not guarantee the security of your personal data and therefore cannot assume any liability in this respect.

Only authorized MMG staff, third party companies’ (i.e. service providers) staff or our Clients’ authorized staff have access to your personal data. All MMG staff who have access to your personal data are required to adhere to the staff confidentiality regulations

Changes to our privacy policy

We keep this policy under regular review and will place any updates on this statement. This privacy statement was last updated in May 2018

Contact information

If you need further assistance, please contact: info@meetingmindsgroup.com